Applications can be submitted throughout the year. The expected submission and evaluation deadlines are:
Table A: Submission and Evaluation
| Submission deadline | Evaluation Deadline | |
| Spring phase | April 30th | May 25th |
| Autumn phase | October 31st | November 25th |
Proposal submission process and documents
- Applications are submitted by one person, the Project Manager, representing his research group/company, which is also the beneficiary.
- Submission is accepted only electronically.
• The full proposal consists of three separate documents:
- Administrative Forms (Description of the Partners)
B. The Proposal
C. Supporting documents (Description of the agreements between partners on: the licensing/exploitation of intellectual property rights and access to infrastructure, basic knowledge or copyright).
- The format of the Proposal and the size of the text are predefined.
A. ADMINISTRATIVE FORMS
The Project Manager is requested to complete the administrative forms that will be used for evaluating and further elaborating on the proposal. Administrative forms constitute an integral part of the proposal and are divided into 3 sections:
Section A.1 – General information: Information about the proposal.
- Summary of the proposal
The summary should clearly provide the reader with an understanding of the objectives of the proposal and how they will be achieved. The summary will be used as a short description of the proposal during the evaluation process and will be uploaded on the PSP website if a Proposal is approved for funding. Therefore, it must be brief, accurate and concise, not contain confidential information. Simple text is used, avoiding types and other special characters (2000 character limit, including spaces and spacing lines). The summary must also be written in Greek.
- Contact information
It will include: name of the responsible person (the project manager & organization), address and contact details.
Section A.2 – Partner administrative Forms: contain information about each partner indicating a particular contact person. They also include: email address, website, postal address, professional activity, legal form, name and the person responsible for the department/institute/unit that will undertake the project.
Section A.3 – Ethical Issues: Identify any ethical issues pertaining to the proposal. If there are no ethical issues, it is simply confirmed that the proposal does not raise ethical issues. If there are any e.g. research/use of personal data, human or animal tests, stem cell use, details are provided on how this activity will be controlled (by which organizations under which procedures) and by whom it will be monitored.
B. PROPOSAL
The applicant must submit the Proposal in the online platform and complete the template without exceeding the limit of 2500 words (not including the budget table). Charts and graphs can also be included.
Important note: Proposal evaluation is carried out in one step. The Proposal must contain all the information required for its assessment. The required administrative forms are not part of the evaluation process but they will support the eligibility of the Proposal.
Next the information to be included in each section of the Proposal is described. The size of each section must be within the predefined limits.
Section B.1: Proposal – The Potential and Technological Level of the Innovative Idea (up to 700 words)
This section outlines, in brief, the potential of the proposed innovative idea. It will be used as an assessment criterion (Criterion # 1: Excellence in the potential of the innovative idea). It must include:
Α. A clear description of the innovative idea
Brief description of the proposal, explaining what the idea is about and what the expected results are. The description must be simple and comprehensible to everyone (even non-specialized people in this field).
- Presentation of the Potential and Technological Level of the Innovative Idea
Description of how the proposal will contribute dynamically to the promotion of existing research at a first stage of implementation so as to ultimately lead to commercial or social innovation.
Section B.2: Expected Benefits – Commerciality of the Idea (up to 700 words)
The expected benefits the implementation of the proposal will bring about to society and the economy are identified. It will be used as an evaluation criterion (Criterion # 2: Expected Benefits). It must include:
- Detailed report of expected economic and / or social benefits.
- Detailed report on the commercialization process and/or any other exploitation option.
- Detailed report of the proposed projects regarding:
– Analysis of Competitors and Competition (how the project’s results are innovative or distinct from existing solutions or competitors)
– Testing and technical reports seeking to document the effectiveness of the project (where appropriate)
– Intellectual property rights (where applicable). The patent owner (s) and its exploitation as well as the planned procedures (how the patent will become a product) should be described.
– Involvement of industrial partners / social actors / potential end-users with a view to developing and implementing the proposal.
Section B.3: Proof of Concept plan (up to 700 words)
It will be used as an evaluation criterion (Criterion # 3: Qualitative features and assessment of the effectiveness of its implementation).
This section describes the design of the proposed actions, the project management plan and the project team. The approach of the chosen project should be the best possible so that to determine the technical and commercial / social benefit. Particular emphasis will be placed on the documentation of the financial viability:
- Action plan for the achievement of the expected results
- Project management plan – Financial sustainability documentation
- Project team description, necessary training and role in the project.
Section B.4: Budget (up to 400 words + cost table)
This section describes the resources required for the project. It will be used to assess Criterion # 3. The budget required must be justified as being realistic and necessary for the implementation of the proposed actions.
- Resources Required
Includes: direct additional staff costs, subcontracting costs, travel expenses, copyright fees, costs of purchasing or renting equipment, other justified costs.
Expenses are presented in tabular form and in Euros.
- Justification (description of the budget)
Description of the resources required and identify potential resources to help the project implementation. In case of equipment purchase, a brief technical description of the equipment required is provided, a justification of its need and the necessity of its use. A properly prepared budget with a sufficiently detailed and reasoned description is necessary to facilitate the evaluation of criterion #3.
Subcontracting may cover the execution of a limited part of the project and must be duly justified, taking into account the nature of the work and the requirements for its implementation.
C. SUPPORTING DOCUMENTS
The Project Manager is required to submit the supporting documents that will be used for evaluation and further process of the proposal. Supporting documents may include agreements between partners on: intellectual property rights/access to facilities, basic knowledge or copyright. The supporting documents are an integral part of the proposal.
Proposal submission
The Proposal is complete when it includes the administrative forms for the submitting body and its partners (item A), the proposal (item B) and the supporting documents (item C).
A, B, C must be submitted to the online platform on the following submission deadlines (see Table B) before the closing day and time (17:00) of the current phase of project proposals. Each year includes 2 phases. Proposals submitted after the deadline of a specific phase are evaluated in the next phase.
The evaluation is completed within one month from the submission deadlines (see Table B).
The results are published within 10 days after the evaluation deadline, on the Patras Science Park website.
Table B: Deadlines
| Submission | Evaluation | Results Notification | |
| Spring phase | April 30th | May 25th | May 30th |
| Autumn phase | October 31st | November 25th | November 30th |